Taking time off (Vacation and Personal Days Procedure

AS OF JANUARY 1, 2002, SIGN-UPS FOR TIME OFF – INCLUDING PERSONAL AND VACATION DAYS WILL BE HANDLED IN THE FOLLOWING MANNER:

• BOOKINGS FOR THE MONTHS OF JANUARY – FEBRUARY – MARCH WILL BE DONE ANYTIME AFTER THE PREVIOUS DECEMBER 1.

• BOOKINGS FOR THE MONTHS OF APRIL – MAY – JUNE WILL BE DONE ANYTIME AFTER THE PREVIOUS MARCH 1.

• BOOKINGS FOR JULY – AUGUST – SEPTEMBER WILL BE DONE ANYTIME AFTER THE PREVIOUS JUNE 1.

• BOOKINGS FOR OCTOBER – NOVEMBER –DECEMBER WILL BE DONE ANYTIME AFTER THE PREVIOUS SEPTEMBER 1.

1. ALL REQUESTS MUST BE IN WRITING PLEASE!!
2. TWO WEEK NOTICE FOR ONE OR MORE WEEKS OF VACATIONS IS MANDATORY.
3. ONE WEEK NOTICE FOR INDIVIDUAL VACATION DAYS, PERSONAL DAYS, AND TIME COMING IS MANDATORY.
4. IF YOU HAVE DESK DUTY AND/OR WORK THE NIGHT OF THE DAY YOU WANT OFF: __YOU__ MUST ARRANGE FOR COVERAGE OF YOUR DESK DUTY AND/OR YOUR EVENING HOURS WITH A STAFF MEMBER NOT ASSIGNED TO THE SAME SCHEDULE. ANY ABSENCE LEAVES A LACK OF COVERAGE, AND CAN BE PROBLEMATIC SHOULD OTHERS BE OFF DUE TO ILLNESS OR LONG VACATION. PLEASE, COOPERATE IN ARRANGING YOUR OWN COVERAGE ON INDIVIDUAL DAYS OFF.
5. SATURDAY DAYS OFF ABSOLUTELY MUST BE COVERED WHETHER IT IS ONE DAY OR WITHIN YOUR VACATION WEEK. REQUEST FOR THE SATURDAY OFF MUST NOTE FOR SURE, WHICH STAFF MEMBER, WILL COVER YOUR SCHEDULE. SATURDAYS ARE DIFFICULT DAYS TO COVER BECAUSE WE ARE DOWN TO SKELETON CREWS. IF A VACATION DAY IS GRANTED TO ONE WITHOUT COVERAGE AND SOMEONE ELSE CALLS IN SICK WE HAVE A BIG PROBLEM. THEREFORE YOUR DAY, SATURDAY WILL NOT BE AN EASY APPROVAL.
6. ALL APPOINTMENTS MUST BE DONE ON PERSONAL TIME, IF THERE IS A REAL DIFFICULTY AND YOU NEED TO MAKE AN APPOINTMENT DURING YOUR WORKING HOURS, YOU HAVE A FEW OPTIONS, USE A FULL OR HALF PD, DV, OR SD, or SWITCH YOUR SCHEDULE WITH SOMEONE. WE CAN’T OPERATE WITH AN HOUR LATE HERE AND THERE OR TWO HOURS EARLY HERE AND THERE – THERE’S TOO MUCH CONFUSION AS TO WHERE EVERYONE IS – AND ISN’T AND IS BASICALLY UNFAIR. ON MANY OCCASSIONS I DEDUCTED YOU TIME FROM SICK TIME WHEN YOU HAVEN’T MADE ANY ATTEMPT TO DO SO.
7. WHEN YOU REQUEST TIME TO LEAVE ONE HOUR EARLY, OR “A LITTLE BIT EARLY” OR THAT YOU NEED “A LITTLE BIT LONGER FOR LUNCH”—PLEASE BE PREPARED TO TELL ME WHERE I SHOULD DEDUCT YOUR TIME FROM. IF YOU DON’T TELL ME, I’LL DEDUCT IT FROM VACATION TIME.
8. DEPENDING UPON DESK AND EVENING SCHEDULES AND STAFF DAYS OFF FOR SATURDAYS, USUALLY NO MORE THAN THREE PEOPLE WILL BE SCHEDULED FOR TIME OFF ON THE SAME DAY.
9. REMEMBER, THIS BUILDING IS OPEN FOR OPERATION BETWEEN THE HOURS OF 9 AM AND 8 PM ON WEEKDAYS, AND 9 AM TO 6 PM ON SATURDAYS. UNLESS YOU ARE BUSY SETTING UP THE PCs. THERE IS NO REASON FOR ANYONE TO BE HERE (EXCEPT JOHN) PRIOR TO 8:15 A.M.
10. AND ALTHOUGH THIS HAS NOTHING TO DO WITH TIME OFF: -PERSONAL CALLS ARE UNAVOIDABLE – WHEN YOU ARE TAKING A PERSONAL CALL PLEASE USE DISCRETION, COMMON SENSE AND A LOW VOICE. LIMIT YOUR PERSONAL CALLS. DO NOT MAKE OR TAKE PERSONAL CALLS IN FRONT OF THE PUBLIC AT THE MAIN, REFERENCE OR CHILDREN’S ROOM DESKS. IT IS RUDE AND LOOKS AWFUL LAZY AND DO YOU REALLY WANT THE PUBLIC TO KNOW THAT MUCH ABOUT YOU?

IF YOU HAVE ANY QUESTIONS ABOUT THIS, PLEASE ASK ME. THANKS.

Susanne

December 2004

Revised July 2005

Revised May 29, 2007